Working with a Professional Event Planner
It’s often hard to ‘let go’ of creative control when it comes to doing something you have envisioned. So, how do you work best with a professional to plan your event? Do you give them a brief and leave them to it? Or do you stay involved. If you do stay involved, to what extent should you do so?
The etiquette of working with a professional event planner:
- Be prepared when meeting with your event planner. Ensure that your goals for the event are laid down on paper. The same applies to your vision of how it the event will play out. Present it to your event planner – as far as it is done.
- Make sure that your event planner has a budget to work with but be prepared to make adjustments on advice. You must also ensure that your planner is given a contingency budget at the start.
- After the initial meeting, let your event planner set up the meeting and feedback schedule.
- Then leave them to it – as far as you can!
Why you should work with a professional event planner:
You may be tempted to ‘save money’ by doing it yourself. Why not, right? Well, here’s why not:
Professional event planners are in hot demand for a list of skills, the full-time capacity to do a host of tasks involved in putting on an event, and the ability to budget and manage it all. The tasks, responsibilities and management requirements are considerable – for any event, but especially large ones. They also include many things you may not even have thought of. While that’s executing the plans, the fact is that successful execution starts with professional planning!
Your professional event planner knows what can be done, and what can’t – logistically and within budget – far better than you probably could (without you spending a huge amount of time finding out what they already know).
An experienced event planner will know how to turn your vision into reality and achieve the goals you have for the event. They won’t try to override you or disrespect your ideas.
An experienced and top event or conference planner will use your ideas as ingredients to create, at the very least, exactly what you wanted. However, it’s likely they’ll create – and execute – something even better. It’s what professional event planners do.
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